Fees and Cash Transactions Archives | CS Lucas

Importing Fees and Cash Transactions (W5)

admin — Thu, 27 Jul 2023 07:00:33 +0000

This version is superseded. Click here to view the latest guide.

PURPOSE

This document shows the detailed procedures on how to import Fees and Cash Transactions in CS Lucas system.

WHY IS THIS IMPORTANT?

This allows the user to import cash or fees relating to treasury transactions which will be captured in the system for accounting purposes.

PROCEDURE

1. From the main menu, select Back Office > Fees and Cash Transactions.

2. Click New. The system displays New Fees and Cash Transactions screen.

3. Click on Import. The display will show the Import Fees and Cash Transactions screen.

4. Click on Template to download CS Lucas template for importing fees and cash transactions.

5. Save the file and open. An Excel sheet will be opened.

6. Fill out the sheet. Fields with asterisks (*) are mandatory.

Fields	Remarks
Acct Cntr*	The short name of the Accounting Centre.
Pay/Rec*	Value should be either Payables or Receivables.
Category*	Type in the type of fees or cash transactions. Value must be the same with the Category created in Set Up > User Definable > Fees and Cash Transactions Category. For detailed steps, see how to set up user definable field here. Note that the mapping account of this Category type is mapped under Set Up > Static > Chart of Account for accounting journals posting. See Mapping Chart of Accounts below.
Counterparty ID*	The short name of the Counterparty.
TDate*	Transaction Date
VDate*	Value Date
Ccy*	Currency of the transaction
Amount*	Amount of the transaction
Our SSI*	Accounting Centre’s bank account to debit/ credit.
Their SSI*	Counterparty’s bank account to debit/ credit.
Portfolio	Optional. Value entered must be same as portfolio set up. Portfolio is set up under Set Up > Risk > Portfolio. See how to set up risk portfolio.
Transaction Type	Optional. Value entered must be same as transaction type created in Set Up > Global > User Definable > Fees and Cash Transaction Type. See how to set up user definable.
Project	Optional. Value entered must be same as project created in Set Up > Global > User Definable > Projects. See how to set up user definable.
Our Dealer*	Enter the dealer’s user id for this transaction.
Ctpy Dealer	Optional. This is a free text field.
Ctpy Reference	Optional. This is a free text field.
Narrative	Optional. This is a free text field.
Term Loan Amortisation	Optional. To link fees to term loan amortisation. Enter the trade ID of the term loan.

7. Once you’re done filling out the fields, save the Excel file on the computer.

8. Go back to the Import Fees and Cash Transactions screen, tick on Read File checkbox.

9. Click Choose File. Browse for the file saved in the computer.

10. Click Read File. The values inputted in the Excel File will display.

11, If there is an error, the user will be prompted with the rows to be corrected. To make corrections, go to the Excel file to make the necessary corrections and click Read File again.

12. If there is no error, click Load.

13. A popup appears to confirm, click OK.

14. A message saying that loading is successful will be displayed.

15. Go back to the Fees and Cash Transaction screen. Select the Accounting Centre of the imported transactions, then click Refresh. You should be able to see the imported transactions on the list.

MAPPING CHART OF ACCOUNTS

Fees and Cash transactions accounts mapping is done under Set Up > Chart of Accounts.

In the example below, the account type 1501: Payables and 1502: Receivables is mapped by Category.

Note that the two account types above can be mapped by the following dimensions:

– Category

– Ccy + Category

– Ctpy + Category

– Portfolio + Category

– Ctpy + Ccy + Category

– Portfolio + Ctpy + Category

– Portfolio + Ccy + Category

– Portfolio + Ctpy + Ccy + Category

FREQUENTLY ASKED QUESTIONS

RELATED INFORMATION

Fees and Cash Transactions

CHANGE HISTORY

The post Importing Fees and Cash Transactions (W5) appeared first on CS Lucas.

Importing Fees and Cash Transactions

user — Mon, 06 May 2019 08:55:35 +0000

See previous W5 version guide